Data Connections and System Integration
GrayCyan builds middleware AI for legacy systems — not external overlays or disruptive replacements. By sitting between your ERP, CRM, EMR, scheduling tools, inventory systems, and cloud platforms, our solution ensures data flows cleanly, consistently, and automatically across tools you already use
This isn’t a theory. This is practical, ROI-driven AI planning.
Why Integration Comes First
Duplicate entries
Conflicting records
Missed updates
Slower workflows
Automation failures
The Goal: We eliminate these issues by creating a stable, unified data foundation that AI can trust.
What We Integrate
ERPs and MRP systems
Scheduling and production tools
Quality control logs and inspection systems
MES and inventory platforms
Impact : Production, quality, inventory, and scheduling systems stay aligned, reducing manual reconciliation and operational blind spots.
CRMs such as Salesforce, HubSpot, and Zoho
Project and delivery tools like Asana, ClickUp, and Jira
Billing and revenue platforms
Support and ticketing systems
Impact : Client, delivery, billing, and support systems work from the same data, improving responsiveness and reducing coordination gaps.
EMRs
Billing and RCM tools
Intake systems
HL7 and FHIR compatible data pipelines
Impact : Administrative data moves reliably across EMRs, billing, and intake systems, reducing delays while maintaining compliance and accuracy.
Cloud and Custom Systems
AWS, Azure, and Google Cloud environments
Legacy software, proprietary tools, and private APIs
Data hubs, shared drives, and internal storage systems
Impact : Custom tools, legacy software, and cloud platforms integrate cleanly, creating a reliable foundation for automation and AI-driven workflows.
Data Capabilities
Data Cleaning & Transformation
We normalize fields, resolve inconsistencies, and prepare your data for AI-driven workflows.
Lightweight Data Warehouses and Hubs
We create minimal, efficient repositories that organize information without requiring a heavy data overhaul.
Real-Time Data Pipelines
We enable continuous sync across your systems, preventing outdated or conflicting information.
Document, Image, and Email Processing
We turn unstructured content into reliable, structured data ready for automation and AI intelligence.
Impact Across All Industries
Automation reliability
System accuracy
Reporting and visibility
Cross-team coordination
AI model performance
The Goal: Organizations move faster because everything stays in sync.
Who This Is For
Use multiple systems that do not talk to each other
Manage high volumes of documents, files, or emails
Want clean, consistent data before launching automation
Need a safe, incremental path to enterprise AI
Impact: Teams eliminate data fragmentation early, creating the clarity and consistency needed to scale automation safely and effectively.
Trusted by business leaders across healthcare, manufacturing & B2B services.
We help small and mid-sized teams automate daily work, improve accuracy, and reclaim time, without changing their existing systems.
90%
faster reporting
Engineering proposals automated
Access Industrial cut proposal prep from 8 hrs → 30 mins, improving accuracy and client trust.
2X
client growth
SaaS scalability achieved
Kaizenify doubled its customer base after full-stack rebuild and AI integration.
80+
hours saved / month
Manual work eliminated
United City Yachts automated lead assignments, reclaiming staff time and reducing missed deals.
5M+
content items indexed
AI knowledge agent deployed
LivingLies transformed a static site into a searchable legal intelligence hub.
100%
system uptime
Post-migration stability restored
Family Office Access overcame failed builds and launched a secure investor-founder platform.
85%
reduction in manual data entry
ERP middleware automation
Fishbowl ERP cut daily manual entry from ~12 hrs to under 2 hrs, created a unified data workflow, and accelerated order processing with automated PO imports, syncing, and reconciliation.
